PAN - Pre Arrival Notification

MARITIME AND PORT AUTHORITY OF SINGAPORE

TEL: (65) 62213127
FAX: (65) 62213036
email: isps@mpa.gov.sg

ePAN version 10.0

This form may take 10 minutes to complete. You will need the following information to complete the form :

1. Particulars of ship and contact details
2. Arrival voyage information
3. Security related information
4. Declarations

Pre-Arrival Notification (PAN)

Owners, Agents or Masters of

a) Passenger ships including high-speed passenger craft,
b) Cargo ships, including high-speed craft, of 500 GT and above, and
c) Mobile offshore units, including mobile offshore drilling units

must email a duly completed PAN (this form) to isps@mpa.gov.sg at least 24 hours before arrival of the ship, craft or unit into Singapore. A ship, craft or unit coming from a nearby port, with less than 24 hours steaming time to Singapore, must immediately on departure from such port complete this form and email to isps@mpa.gov.sg before arrival into Singapore.

* Denotes mandatory field

1 Particulars of ship and contact details

1.1	* IMO number :
1.2	* Name of ship:
1.3	* Flag State :
1.4	* Type of ship :
1.5	* Call sign :
1.6	* Arrival Drafts :	Fwd metres Mid metres Aft metres (e.g. 10.5)
1.7	* Air Draft :	metres (e.g. 42)

1.8

* INMARSAT number :

* MMSI number :

1.9

* Gross Tonnage :

1.10	* Name of ship owner's company :
	* Name of Company Security Officer (CSO) :
	* CSO 24 hours contact tel/mobile no. :
1.11	* Name of agent in Singapore :

* Agent 24 hours contact tel/mobile no. :

Fax no. :

Agent's email address :


1.12	* Ship's email address :

2 Arrival Voyage Information

2.1

* Ship arriving from :

2.2

Port facility infomation

* Facility/Location :

If Others, please specify the facility/location :

* Expected date and time of arrival (DD-MM-YYYY) :

(24 hour time format; HHMM) :

* Expected date and time of departure (DD-MM-YYYY) :

(24 hour time format; HHMM) :

	* Purpose of call :	Loading/ Discharging Cargo Embarking/Disembarking Passengers Taking Bunkers
		Taking Ship's Supplies Changing Members of Crew Repair/ Docking/ Outfitting at Shipyard
		Repair / Outfitting at Anchorage Miscellaneous
	If Miscellaneous, please specify purpose :


2.3	* General description of cargo onboard:

2.3.1	* Is the ship carrying any Dangerous Cargo? This include dangerous cargo carried in packaged form i.e. IMDG Dangerous Goods (DG) cargo OR Hazardous Noxious Substances (HNS, chemicals in bulk).
2.3.2	Reminder. Before the arrival of vessel in port, please forward the dangerous cargo details 24 hr beforehand to the local agent for proper declaration.

3 Security Related Information

3.1

* Current security level of ship

3.2

* List 10 port calls (ship/port interface conducted) - Chronological order beginning with most recent call :

3.3

List of most recent ship-to-ship activities during the period specified in 3.2 - Chronological order beginning with most recent call :

No.	Date		Location or lat. and long.
	From	To	Activity	Security measures applied
To insert a new row, click here.			To remove a row, select the check box and click here.
1				° '	° '

2				° '	° '

3				° '	° '

4				° '	° '

5				° '	° '

3.4

* Does the ship have any privately contracted security personnel onboard?

3.5

* Does the ship have any refugees, stowaways, or persons rescued from sea onboard?

3.6

Remarks :

4 Declarations

4.1	Arms and Ammunition
	* Is the ship carrying arms or ammunition onboard?
4.1.1	Type and quantity :
4.1.2	Does the ship have a strong room?	If yes, location :

4.2	Mandatory Certificates

4.2.1	Does the ship have the following valid mandatory certificates onboard?

4.2.1.1	* Certificate of Insurance or other Financial Security in Respect of Civil Liability for Bunker Oil Pollution Damage (BCC)?	Issuer : Expiry date (DD-MM-YYYY) :
4.2.1.2	* CLC 92 Certificate (for tankers)?	Issuer : Expiry date (DD-MM-YYYY) :
4.2.1.3	* International Ship Security Certificate (ISSC)?	Issuer : Expiry date (DD-MM-YYYY) :

4.3	* Green Port Programme

4.3.1	Will vessel be using Low or Zero carbon marine fuel during entire port stay, or does it exceed current IMO Phase 3 EEDI requirements by 10% or more?
	No
	Yes. Please choose from one of the 3 options:
	Vessel using zero carbon marine fuel during entire port stay
	Vessel using low carbon marine fuel during entire port stay
	Vessel exceeds current IMO Phase 3 EEDI requirements by 10% or more

4.4	Ballast Water Management Convention*
4.4.1	Does the Convention apply?
	1. Does the vessel have IBWMC / Statement of Compliance?
	2. Is the ship exempted under Regulation A4?
	(A4: Exemption from the installation of ballast water management systems)
	3. Vessel complying with Regulation D1, D2, D4 or "Other approach"?
	(D1: Ballast water exchange standards / D2: Ballast water performance standards / D4: Prototype ballast water treatment technologies / Other approach – as annotated in the IBWMC
	4. If D1, was BWE conducted?
	4.1 If No, Reason why BWE not conducted:
	4.2 Is ship planning to discharge BW in port?
	4.2.1 If ship is planning to discharge BW in port, estimated quantity of unmanaged Ballast water proposed to be discharged:	Cubic meters(e.g. 2000.00)
	5. If D2, is the BWMS operational?
	5.1 If No, was BWE carried out as Contingency Measure:
	5.1.1 If BWE was not carried out as Contingency Measure, is ship planning to discharge BW in port?
	5.1.1.1 If ship is planning to discharge BW in port, estimated quantity of unmanaged Ballast water proposed to be discharged:	Cubic meters(e.g. 2000.00)
	6. If D4, is the ship holding 'Statement of Compliance for prototype ballast water treatment technology'?
	7. If "other approach", please only state the regulation as annotated in the IBWMC: (e.g Regulation A3.5)

4.5	Sulphur Limit*
4.5.1	Please specify the method for compliance with MARPOL Annex VI Regulation 14.1 with regard to 0.50% m/m
	fuel oil sulphur content limit throughout the vessel's stay in Singapore port waters.
4.5.2	Please specify the type of scrubber installed on board.
	Open-Loop
	*(Note: Discharge of wash water from open-loop scrubbers is prohibited in Port of Singapore.*
	*Vessel shall complete changeover to compliant fuel prior entry into Singapore Port Limits.)*
	Does the vessel have enough compliant fuel oil on board throughout the vessel's stay in Singapore?
	Has arrangement been made to procure compliant fuel in Singapore?
	Closed-Loop
	Hybrid Type
	*(Note: Scrubber shall only be operated in closed-loop mode or ship to use compliant fuel)*
4.5.3	Please specify the type of compliant fuel oil (<=0.50% sulphur content) that will be used on board.
	Vessel will be using Low Sulphur Fuel Oil (LSFO)
	Vessel will be using Marine Gas Oil (MGO)
	Vessel will be using Liquefied Natural Gas (LNG)
	Vessel will be using other alternative fuel oil to comply with the requirement
	Please specify:

4.5.4	Has the vessel completed the Fuel Oil Non Availability Report (FONAR)?
	Yes *(Please send a copy of the FONAR to shipping@mpa.gov.sg; BSD@mpa.gov.sg)*
	Has arrangement been made to dispose the non-compliant fuel oil in Singapore?
	Has arrangement been made to procure compliant fuel oil in Singapore?
	No
	The vessel took on board compliant fuel oil as per Bunker Delivery Note (BDN) but later test results
	show the fuel to be non-compliant.
	Other reason for not completing the FONAR, please specify:

4.6

* Will vessel be operating any unmanned aircraft (e.g. radio-controlled aircraft, drones, remote-controlled kites etc) while in port (refer to Port Marine Circular 22 of 2021 "Flying of Unmanned Aircraft Over Singapore Port Waters")?

4.7

Above information is declared by,

4.7.1

* Name :

4.7.2

* Title :

4.7.3

* Location of ship at the time the report is made :

Latitude :

° '

Longitude :

Port :

4.7.4

* Time (24-hour time format; HHMM) :

4.7.5

* Date (DD-MM-YYYY) :

4.8

* I, the master of the ship, craft or unit named in this PAN, declare that I know of and understand the requirements of the Singapore authorities for the COVID-19 pandemic, in particular, the safe management requirements or measures stated in the relevant Port Marine Circulars issued by the Port Master or the Maritime and Port Authority of Singapore. I further declare that I have clearly informed the crew of my ship, craft or unit, of the requirements of the Singapore authorities, and will ensure that the crew comply with all the requirements.

	* Declaration made by,
	* Name :
	* Designation :
	* Time (24-hour time format; HHMM) :
	* Date (DD-MM-YYYY) :

Submission of PAN

File Name :



To submit the PAN to the MPA, please follow these steps:
1) Enter the file name (The file must end with '.xml' extension, e.g. vesselname.xml) in the File Name.
2) Click on the "Generate XML" button and Allow browser to download multiple file download. An xml and a txt file will be generated in the Download folder. Text file can be used for future submissions.
3) Attach the xml file and email to the MPA at isps@mpa.gov.sg

Save the Data

File Name :



To save the data into a file for you to use the data later (This will save your time, you need only do some amendments for your next PAN submission), please follow these steps:
1) Enter the file name (The File Name must end with '.txt' extension, e.g. vesselname.txt).
2) Click on the "Save" button, a txt file will be generated in the Download folder.

Retrieve the Data

Select a previously saved .txt file :


1) Click on the "Browse..." button to select the '.txt' file from the folder that you saved in the above to retrieve tha data into the form for your amendment.
2) After the filename appears, click on the Load button to update the data to the form.

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